Archive backlog items

Administrators can archive backlog items at any level to remove old items from the product backlog. This can increase your Agile Manager performance, as well as decrease the length of your backlog lists. Any type of backlog item can be archived: themes, features, user stories, and defects.


When you archive a theme or feature, all child items are also archived, including any items not marked as Done. Archived child items can include features (when archiving a theme), user stories, defects, or group stories.

Archived items continue to be represented in Graphs and buckets for previous and current releases. These maintain accurate images of a specific release or sprint, even after relevant information is archived.

Note: Users can view a read-only list of archived items, but cannot retrieve them from the archive. Administrators must retrieve an item before its details can be displayed or modified.

Administrators can retrieve items from the archive, including individual user stories and defects of archived features.

  • Retrieving a parent item (theme or feature) also retrieves all of its child features, user stories, or defects.

  • Retrieving a child item (feature, user story, or defect) also retrieves its parent feature and theme. Other child items of the same feature and theme remain archived.

Retrieved items are visible in grids, and are accessible to users as they were before being archived.

Synchronization: If an item in the archive is synchronized with ALM, any changes made to the item in ALM continue to be synchronized with the archived user story or defect.

Back to top

Archive a backlog item

You must be an administrator to archive items.

To archive a backlog item:

  1. In the Product Backlog module, select the Themes, Features, or Backlog page
  2. Select the items you want to archive.
  3. Select More Actions > Archive.

Back to top

View or retrieve archived items

Any user can view archived items. To retrieve archived items, you must be an administrator.

To view or retrieve backlog items:

  1. In the Product Backlog module, open the Themes, Features or Backlog page.

    Tip: To view the archived child items of a specific theme or feature, open the theme or feature, and select the Features or Backlog Items tab, respectively.

  2. Select More Actions > Display Archive….

  3. Administrators only: Select the items you want to restore to the backlog, and click Retrieve from Archive.

Back to top