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# Designating Automail Fields and Conditions

When you designate a field as a mail field, any changes made to that field cause ALM to send an email message in the next time interval. For example, suppose you designate `Status` as a mail field and then update the `Status` field for a particular defect. In the next time interval, the details of the defect, including the updated status information, are sent to designated users.

Mail conditions determine when various users receive defect messages. For each user, you can define separate mail conditions. For example, you can specify that a user receives messages only for defects assigned an urgent priority.

To designate Automail fields and conditions:

1. In the Project Customization window, in the left pane, click Automail. The Automail page opens.

   Available Defect Fields contains the names of the fields that appear in the Defects Grid. Selected Defect Fields contains the names of fields currently assigned as mail fields.

2. Choose one or more fields and click the arrow buttons (> and <) to move the fields from one list to the other. Click the double arrow buttons (>> and <<) to move all the fields from one list to the other.

3. Select the users who should receive the email by selecting the check box next to each user name in the To area in the lower half of the window.

   Tip: To see only the relevant selected users, select the Show Only Selected Users check box.

4. Click the Filter button to define a filter under which the selected user receives mail. If you define multiple filters, the selected user only receives mail if all of the conditions are met. For details on filtering, refer to the Micro Focus Application Lifecycle Management User Guide: Filter Dialog Box.

5. Click Save to save your changes.

https://admhelp.microfocus.com ALM 8942
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