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# Add a command, separator, or submenu

Add a command, separator or submenu when you want to include or arrange menu options to a pulldown or right mouse button menu or toolbar.

PRIVILEGES No special privileges required.

To position a command, separator, or submenu:

Select the existing element that the new element is to precede. If the new element is to be the last or only element on a menu/submenu, select the next higher-level node instead.

Note: If you want to add a command or a separator immediately preceding a submenu, you cannot do so directly. You need to add the command/separator somewhere below the submenu and afterward to move this element upwards (as described below) until it precedes the submenu.

To add a submenu immediately preceding a submenu, you have to temporarily add a separator (or a command), and to move it into position (as explained above) to act as a "placeholder". Then select it and add the submenu, which will then precede it. Finally, remove the placeholder.

To add a command:

1. Complete the steps in Change menus and toolbar.

2. From the Categories list, select the category that contains the command you want to add.

   The commands belonging to that category appear in the Commands list below.

3. From the Commands list, select the command you want to add.

   The description below the Commands list describes the command you have chosen.

4. Click Add. The command is added to the menu structure with default wording which, if you wish, you can then edit (see below).

To add a separator:

Click Add Separator.

An entry is displayed as "-----(Separator)-----" in the tree structure, but on the menu/submenu itself it will appear as a horizontal line, and on a tool bar it will appear as a narrow space between the preceding and following icons.

To add a submenu:

Note: This is not possible on the tool bars.

1. Click Add Submenu.

   An entry appears as "-----(Submenu)-----".

2. Edit this text to your required wording as described below in To edit the name of a command or a submenu.

Bear in mind that this addition is now another node which must be taken into account in the rule (explained above) for placing any further additions.

To edit the name of a command or a submenu:

Note: This is not relevant for the tool bar.

1. In the structure tree on the left, select the element whose wording you want to change.

2. Click Edit Item. The existing wording appears highlighted, followed by a cursor.

3. To change the description, type or overtype the field.

4. Click End Edit.

To define a keyboard shortcut:

1. In the structure tree on the left, select the command or submenu whose keyboard shortcut you want to define or change.

2. Click Edit Item. The existing wording appears highlighted, followed by a cursor.

3. Insert an "&" (ampersand) preceding the letter that will be used if you want to make this command or submenu selectable by typing that letter on the keyboard. (On the menu itself this letter will appear underlined.) To change the letter delete the existing ampersand and reinsert it before the required letter.

Note that the same letter cannot be used more than once in any one menu or submenu, so if you want this feature to be available, for a given element, you may sometimes need to move the "&" in some of the commands so that it precedes a different letter.

4. Click End Edit.

To change the position in which an element appears:

On this menu, or on one of its submenus:

1. In the structure tree on the left, select the command or separator that you want to reposition.

2. Click the Up: or Down: buttons to move the element up or down in the tree.

3. Repeat as necessary, until the elements appear in the desired order.

To remove an element from a menu or a submenu:

1. In the structure tree on the left, select the command, separator, or submenu that you want to remove.

   The wording of the selected command appears beneath the structure tree for you to confirm which command you have selected.

   Note: You cannot remove a submenu if there are any commands within it, you must first remove all the subitems before you can remove the summenu entry.

2. Click Remove Item.

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