Workspace management

When logging into UFT Mobile as a Shared Space administrator, you have access to the MANAGEMENT tab of the Administration menu . Here you can define and manage workspaces. This menu is visible only to users with a Shared Space Admin role.

Note: Full multi-workspace functionality described here is only available with a Trial, Enterprise, or Ultimate license. If you install an Express or Pro license, or if you move from a Trial license to an Express or Pro license, you will have limited functionality. You will be able to manage the access of users to available devices by creating workspaces, and by moving devices and users to these workspaces, similar to the device group functionality provided in earlier versions of UFT Mobile. However, you will only be able to upload apps as shared assets.

Getting started with workspaces

You can create multiple workspaces within your shared space. Workspaces are individual work areas within your lab. Create workspaces to segregate or share applications and devices between specific groups of users, and use the shared assets amongst all your users. Each workspace has its own devices, apps, and users. By default, each shared space has shared assets that are available to all users.

You can create your own custom workspaces, according to the needs of your organization. For example, you can define workspaces according to specific geographical areas, or by company division or team.

As a Shared Space admin, you will see all devices, all apps, and all users with the names of the workspaces that are associated with them.

If you are not a Shared Space admin, you select a workspace from the masthead drop down or left pane filter. The lab console shows all shared assets and the apps and devices assigned specifically to the selected workspace.

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Create and update workspaces

As an Shared Space administrator, use the MANAGEMENT tab in the Administration menu for overall visibility and to distribute devices, users, and apps between workspaces. To view the tab, click Administration in the right of the masthead.

A Shared Space admin can manage workspaces as follows:

Create a new workspace

Click ADD WORKSPACE in the left panel, and enter a name for the workspace.

Edit a workspace To edit a workspace name, in the left panel, click the name to select it and modify its text. You can also add or remove devices, users, and apps from a workspace.
Delete a workspace

In the left panel, hover over the workspace and click the Remove icon. Removing the workspace unassigns all users from the workspace, deletes all app versions from the workspace, and returns the devices to the shared assets.

Note that you cannot delete or rename the Default workspace or the Shared Assets.

View a specific workspace In the left panel, select the workspace. Use the tabs on the right to view the devices, apps, and users assigned to a specific workspace.

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Manage access to devices

When you connect new devices to UFT Mobile, they are added to the shared assets. This section only applies to Shared Space admins—not Workspace admins.

Note: Starting with UFT Mobile version 2.70, Device Groups have been replaced with workspaces. Manage the access of users to available devices by creating workspaces, and by moving devices and users to these workspaces. In addition, if your license includes full multi-workspace functionality, you can also upload apps to your workspaces, thereby creating complete separation of your lab assets. For more details, see Workspace management.

Use the DEVICES tab to manage user access to devices. A device can only belong to one workspace.

Move a device from one workspace to another
  1. In Administration , click the MANAGEMENT tab to view the Lab Management page.
  2. Select ALL DEVICES to view all the devices in your lab.
  3. Click a device in the grid and click Move .
  4. In the drop-down list, select the workspace to which to move the selected device, and click Move.
View device info and manage a device For more information on a device, click  More to open the Device Information window. Click one of the tabs: Details, Reservations, or Actions. For details, see View and manage devices.

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Assign users to workspaces

Users can belong to multiple workspaces. By default, new and imported users (in case of an upgrade) are assigned to the Default workspace.

Both Shared Space and Workspace admins can assign users to a workspace.

Assign/Unassign a user to a workspace - Shared Space admin
  1. In Administration , click the MANAGEMENT tab to view the Lab Management page.
  2. Select ALL USERS to view all the users in your lab.
  3. Click a user in the grid and click Select workspace.
  4. Select the check boxes for all workspaces you want the user to access.
  5. Clear the check boxes for all workspaces for which you want to remove user access.
  6. Click Save.

Note: You cannot assign Shared Space admin to a specific workspace as by default, an this user type is automatically given ownership of all workspaces.

Assign/Unassign a user to a workspace - Workspace admin
  1. In Administration , make sure you are viewing the MANAGEMENT tab and viewing the user list.
  2. Click a user in the grid and click Select workspace.
  3. Select the check boxes for all workspaces you want the user to access.
  4. Clear the check boxes for all workspaces for which you want to remove user access.
  5. Click Save.

Note: You can only assign users to workspaces to which you belong.

For details, see Workspace admin.

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Upload or view apps assigned to workspaces

An Shared Space admin user can get an overall view of which apps are assigned to what workspaces.

  1. In Administration , click the MANAGEMENT tab to view the Lab Management page.
  2. Select ALL APPS to view all the apps in your lab.
  3. To upload an app, click the Upload button .
  4. Select the app and the workspace for which you want to upload the app, and click Upload.
  5. Alternatively, you can upload an app directly from within the workspace.

    1. In the left pane, select the workspace for which you want to upload an app.
    2. In the right pane, select the APPS tab and click Upload.

Tip: For more information about the app, for example to see the specific upload of that app being used in a particular workspace, click   More.

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