History and auditing

You can view the changes made to an item, allowing you to compare the current and past states of an item.

History tab

A history of changes is stored for items.

To view an item's history:

Open an item in details view.
Select the History tab.

You can filter the history list by user or by field.

Tip: From the grid view, you can right-click an item's field value and select Show <field> in History. The item's History tab opens, focused on changes to the selected field.

Diff viewer

Changes to comments and memo fields, such as Description, are displayed in a diff viewer.

To view long-form text diffs:

Alongside a memo field or comment change, click the View changes link.

The old value and new value are displayed in parallel windows, with highlighted changes.

Note: The way changes for comments are displayed in the History tab depends on the FULL_COMMENTS_HISTORY parameter. For details, see Configuration parameters.

Changes in baselines

If baselines are defined, you can group the change sets by the baseline in which the changes occurred.

Note: For details on required permissions for viewing baselines, see Baselines.

To view changes by baseline:

Turn on the Show baselines switch.
If a baseline is designated as a live instance, you can open the item in the baseline version.

Hover over the baseline header and click View entity in baseline.
(Optional) Use the Expand all baselines and Collapse all baselines buttons to expand or collapse the baseline groups.

Change sets

Changes are organized by change sets. The change sets are listed chronologically in the History tab displays. A change set includes all the field updates made to the item in the same edit session. Changes made after saving the form are included in a new change set.

Each change set is identified by a timestamp. The change set provides details of the user and a description of the edited fields and their values before and after the changes.

Note:

If a change was made by an API method, the change is attributed to the authenticated user.
If a change was made by a rule, the label (Changed by Rule) is displayed.

Workspace audit

Workspace admins have a global view in which they can audit changes to all the workspace items. For details, see Advanced admin tasks.

Limitations

Creation events of automated test runs are not audited.