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# Add and configure widgets

Add widgets to a dashboard from the widget gallery and configure widget settings.

In this topic:

## Add a widget to the dashboard

A dashboard can contain up to 30 widgets.

To add a widget to a dashboard:

1. Click + Add widget to open the Widget Gallery.

2. Select a widget using one of the following methods:

   - Browse preconfigured widgets: In the left pane, select All or a category, and then select a widget from the list.

   - Search widgets: In Search widgets, enter a full or partial widget name, and select a widget from the filtered results.
   - Use a dashboard template: Click View dashboard templates, select a template, and select widgets from the template.

   Tip:

   - If you are not sure which widget to use, read the widget descriptions to see which questions the widget helps answer.

   - Preconfigured widgets designed by your organization are located in the My Organization category.

3. Click Add to Dashboard.
4. You can add text to the dashboard using the Free-text widget. For details, see Add annotations to the dashboard.

5. In the dashboard tab, enter a dashboard name.

   To rename the dashboard, click the Rename button in the dashboard tab.

## Add annotations to the dashboard

You can add widgets of rich text to the dashboard. They can be used as titles above sections or as annotations alongside widgets.

To add dashboard annotations:

1. In the Widget Gallery, select the Free-text widget.
2. Click Add to Dashboard.
3. On the widget, click Graph settings and select Configure.
4. In the General tab, enter the widget's title in Graph name field.
5. In the Display tab:
   1. Enter content. You can use the toolbar to format the text and insert elements, such as links or a table.
   2. Select or clear the Wrap Text and Double Height settings.
6. Click Save to apply.

## General settings

Define widget name and general settings.

To configure widget settings:

1. On the widget, click the Graph settings button and select Configure.

2. In the Edit <Widget name> Widget dialog box, configure the widget settings in each tab as needed.

3. Update the widget's name and description as needed.
4. Select the graph type.

Graph type | Details
--- | ---
Current Status | Summary graph of the current status.
Status Over Time | Trend-based graph of the status over time.

Tip: If you want to base a new widget on a current widget's configuration, create a copy of an existing widget and adjust its configuration as necessary.

## Scripted widget settings

For scripted widgets, the configuration options are customized by the widget author.

Instead of the standard tabs, you might see custom configuration pages as defined in the widget's setup. These widgets might support standard features like Workspace scope if enabled by the author.

## Workspace scope

Specify the workspaces from which the widget compiles data. This field is available for workspaces in a shared space, and providing that the user is assigned to more than one workspace.

Enterprise edition: Using this field, you can define dashboard widgets that display cross-workspace information. For more details and limitations, see Cross-workspace reporting.

Select All my workspaces to compile data from all workspaces in which you are a member.

Note:

- The Workspace field is not supported for agile graphs, such as Burn Up, Burn Down, Edit Release Forecast, and Cumulative Flow.

- If you have shared a dashboard, and you specify the scope of a widget as All my workspaces, you cannot save the dashboard. This is because the widget uses values that are unique to your user account. Similarly, if you have a dashboard with All my workspaces specified in a widget’s scope, you receive a warning if you try to share the dashboard.

## Data sets (summary widgets)

By default, the Data tab includes one data set. Click + Add data set to include an additional data set in your widget. Provide meaningful names for your data sets. The names should be recognizable and reflect an item type or a filter by which the sets differ.

With two data sets in the scope of one widget, you can determine a ratio between the compared sets of values.

For each data set, define the following fields.

Field | Details
--- | ---
Item Type | The available items depend on the widget you are configuring. Below are some common item types: Tests: Includes all subtypes of tests - manual tests, automated tests, Gherkin tests, BDD scenarios and test suites. For details on the available testing frameworks and test types, see Testing overview and Manual testing. Work items: Includes common work items, such as epics, defects, features, user stories, and quality stories. Last test runs: Includes only the last runs of all the run types (manual run, automated run, suite run, Gherkin automated run). Popular use case: status and coverage analysis based on selected program, release, milestone, and environment. For details on how runs are identified as last runs see Plan and run manual tests. Backlog items: You can create a widget to show you the trends for Backlog items or Backlog's last test runs. For details on the available testing frameworks and test types, see Backlog. Release processes, Release process items: You can create a widget to show DORA metrics and measure team performance. For details, see Release processes. Test run history (manual): Includes all manual runs of manual tests, Gherkin tests and BDD scenarios. Tracking manual run progress is a popular use case. Test run history (suites): Includes all suite runs. For details see Test suites. Pipeline run: Includes all pipeline runs that represent the builds of all root jobs that were defined as pipelines. For details see Automated testing.
Use filter | The filter determines whether the widget is using global or custom widget settings: Global: Uses the settings defined in the dashboard's global context filter. In widgets with the Global filter setting, the Release, Sprint, Milestone, and Date Range fields are predefined with values set in the dashboard's global context filter. To override the global filter settings, change the filter to Local, and set values for this individual widget. Local: Lets you define the custom Release, Sprint, Milestone, and Date Range settings for this individual widget.
Additional filters | Apply additional filters. For example, if you only want to display defects that had a phase age of 60 days or more, add a Days in phase filter and specify Greater than 60. Note: If you select more than one workspace in the Workspaces field, filters display the fields common to all selected workspaces. Certain reference fields (such as Application Modules or Features) are not available for use in cross-workspace graph filters. If you change the workspaces selection or open the same graph in a different workspace, the current filters are cleared. You can assign a dynamic filter in the filter value selector. Dynamic filters are added in the widget's Additional filters, and then controlled from the dashboard's Dynamic filters pane. For details, see Filters and Dynamic filters.
Date range | For trend-based graphs (Status Over Time), specify a time period. If a release is not specified, select one of the following: All <items> up to now. The graph contains every item of the selected type from the beginning of your project until now. Set period. Last week, two weeks, or month. Custom period. Last xx days, weeks, or months, or Between specific dates. If a release is specified, select one of the following: All <items> up to now. The graph includes the selected item type from the beginning of the specified release until now. Release period. The graph includes the selected item type from the start date to the end date of the release. Set period. Last week, two weeks or month. Custom period. Last xx days, weeks, or months, or Between specific dates. All <items> up to end of release. The graph includes items created or updated from the beginning of the project until the end of the release. All <items> from start of release up to now. The graph includes items created or updated from the start date of the release until now. Note: When using trend-based graphs (for example, Burn Up or Burn Down charts), if one of the sprints includes a day with a clock change, the graph tooltips exclude the day, week, or month with the time change. The excluded period depends on the scope you set in the graph configuration. For example, if a sprint includes the day the clock switches to Daylight Savings time, the tooltips exclude this day, week, or month.

## Display settings - graph display type

Choose from several graph display types, depending on the widget type.

To configure graph display settings:

1. On the widget, click the Graph settings button and select Configure.

2. In the General tab, select the graph type: Current Status, a summary graph, or Status Over Time, a trend-based graph.

3. Open the Display tab, and select a display type. Only the available display types for the selected graph type are displayed.

   Display type | Details
   --- | ---
   Bar chart | For all graph types, a standard bar chart.
   Stacked bar chart | For summary graphs only, widget values are displayed in a stacked graph. You can display a count, sum, average, or a ratio of the item's values.
   Grouped bar chart | For summary graphs, you can display multiple bar clusters within a single widget to compare results for different items, such as the number of features per team, separately for each release. You define two metrics, one for each cluster. For each metric, you specify the X and Y axis function and data set. By default, the Feature coverage widget uses this display type. For trend-based graphs, you can create a vertical multi-bar graph, and sort the results by selected entities. By default, the Issue daily injection widget uses this display type.
   Pie chart | For summary graphs only, a color coded pie chart with a legend describing the segments of the pie.
   Number chart | For summary graphs only, the widget value as an integer. You can choose to display a count, sum, average, or the ratio of the item's values. To apply color coding to the number, select the Use conditional color ranges option, and specify a range. The colors are configurable. Click the colored circle to choose a different color for a number range. Example: The first color range is designated for a count of 25 or more defects; the second color range is designated for between 15-24 defects.
   Line graph | A standard color-coded line graph displaying the field values.
   Area graph | For trend-based graphs, an area graph displays the data, indicating the ratios by color.
   Grid | For summary graphs, each graph source, such as defects or tests, has default columns defined, which you can change as needed. The grid limit is the maximum number of rows displayed, from 0 (no limit) to 100, by default 25 rows. When setting up a grid, you can select up to two fields for sorting. These fields correspond to the X-axis and Group by fields of graphs. If you select a field that cannot be used for sorting, a message is displayed. On certain grids, depending on the source type, you can drill down into the grid rows to view full entity details. Enterprise edition: Grid widgets can display cross-workspace information. For example, you can show the defects with highest severity from all workspaces in a shared space.
   Accessible table | For all graph types, this option displays the data in a table.

4. Configure additional options that are available for some widgets as required.

   Option | Description
   --- | ---
   Bar direction | For bar charts, choose whether the bars are displayed vertically or horizontally.
   Double height | Displays a widget in an extra-long vertical format. By default, grids are displayed as double-height.
   Show empty columns | For summary widgets, this option shows data from features or application modules with no associated or assigned items. In summary widgets based on date fields, this option adds columns for dates that have no data to display. For example, you can configure the widget to display Closed on date for defects. In this case, empty columns with no defects closed on that date will be displayed, in addition to the columns with data.
   Show trend of changes | For trend-based widgets, this option counts all status changes in a given time frame; not just the final state of each entity. For example, if you want to see how many defects were opened and closed in each day, giving you a picture of the overall trend. You can use the Defect daily injection days/weeks graph to see how many defects were opened and closed by your team, over a two-week period. Note: When aggregating by weeks, the number for each date on the graph represents how many records were at the end of the week that started on the start date.
   Show values on chart | For the bar and stacked bar displays, select this option to display widget values on the respective bars and their segments. Bar graphs: The total value per bar is displayed above the corresponding bar. Stacked bar graphs: The total value per bar is displayed above the corresponding bar. The value per bar segment is displayed in the corresponding segment. If a bar represents only one value that exceeds zero, only the total value above the bar is displayed. If a bar segment represents a low value, and the segment is too small to fit the number, the value is not displayed. For segment values, choose to display Actual values or the Percentage out of the total bar value. Note: The Show values on chart option is not available for widgets that do not have the Display configuration tab, such as pipeline widgets. In summary widgets with the Average aggregation function, the total value above the bar is not displayed. The reason is that in this case, the total value would represent a sum of the section averages, which has no business value.

## Display settings - Y axis

For a bar chart, select the units to display on the Y axis:

Field | Additional details
--- | ---
Count | The widget displays the count of the X axis values.
Average/Sum | For a sum or an average of the X axis values, select a measuring unit, such as Estimated hours or Invested hours.
Ratio | Available for summary widgets with more than one data set. For example, you can configure separate data sets to display the following ratios: Fields ratio: The ratio between the count of an item's invested hours and story points in a release. In this example, the widget compares an item's fields of the same type, based on the same filter. Subsets ratio: The ratio between the count of critical defects and a general number of defects in a release. In this example, the widget compares the same item type based on a different filter. Sets ratio: The ratio between the percentage of escaped defects and automation tests per application module. In this example, the widget compares different item types, based on a different filter. To display a ratio, select the data sets whose values you need to compare: Numerator: Display the count, sum, or average of the items defined in Data set 1. Denominator: Display the count, sum, or average of the items defined in Data set 2. Note: The fields you define for a numerator and denominator should be of the same type. When you define either a numerator or denominator, the other field adjusts accordingly and lists only the fields of the same type. The ratio function supports only a stacked, number, and a tabular display types.

## Display settings - X axis

For a bar chart, select the field to display in the X axis.

If you have configured two data sets, define the X axis value for the numerator in the first field, and the X axis value for the denominator in the following field.

Select the Number or Percentage format for the ratio representation.

Note:

- In summary widgets, the X axis can display date fields that are properties of items in scope, such as Closed on, Creation time, and Started. You can also select user-defined fields of the Date and Time type. Aggregate the date values per days, weeks, or months.

- Date fields are not available for cross-fields.

- For bar graphs, when the X axis is set to show numbers, the system rounds off the value to the nearest number, ignoring values after the decimal point. Therefore, the total value shown beneath the graph may not correspond to the actual sum of the values of the individual bars.

Choose a Stack by or Group by item by which to group the results.

Define whether to display the results as a number or percentage.

Certain widgets allow you to configure additional fields. Accept the defaults or provide custom values. For example, the Test Runs Burn Down widget allows you to specify the expected start point. For details, see Test runs burn-down widget.

Tip: To export data with full report data as if it were a graph, independent of the grid filtering settings, click the Settings button on the widget, and click Export to Excel.

## Display settings - additional settings

For a bar chart or accessible table, select whether to sort the bars using the default sorting, or by the Y values of the bars:

Sort bars by | Details
--- | ---
Default sorting | Sorts the bars along the X axis using the default sorting for the selected field (for example, alphabetical order).
Values | Sorts the bars along the X axis based on the Y value of the bars. You can choose whether to sort the bars in ascending or descending order.

## See also

- Widget descriptions
- Dashboard setup
- Share a dashboard

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