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# Grids and boards

You can view multiple items in one of several grid or board views.

In this topic:

## Views

Click the View Type button in the toolbar to choose from the following views:

View | Description
--- | ---
Smart List View | Shows each item as a formatted bar with its essential information, based on your filter. Some entities can be expanded to display more information, such as a test's steps. You can't select or move columns in the Smart List view.
Grid View | Shows a standard grid of rows and columns listing items based on your filter. This view allows you to choose and move columns.
Slim Grid View | Shows a condensed grid of your items with less space between the rows, based on your filter. This view allows you to choose and move columns.
Board View | Shows work items, such as epics, features, and backlog items, as cards on a board, based on your filter. For details, see Board view.
Timeline | Shows a timeline Gantt chart for work items and their phases in the selected releases. This view is also available for release processes and process flows. You can display the timeline in the following view modes: Grid view Slim Grid View For details, see Timeline view.

Tip: You can save your display views as favorites. For details, see Favorites.

## Choose columns

You can select the columns to display in a grid and change their order. Use the Choose columns button to select the columns you want to display. Drag the columns to change their position.

Tip: Show the Rank column to view the rank of the item. Sort the grid based on the rank to focus on items with higher rankings.

You can also display cross-fields. Cross-fields are properties of one of the item's fields. The Cross-field button is displayed for fields that support cross-fields.

To select cross-fields:

1. In a grid view, click the Choose columns button in the toolbar.
2. in the Choose Columns list, click the Cross-field button for a supported field.

3. Select a cross-field from the sub-menu.

Example: Feature is a field in backlog items. In the Backlog Items grid, you can select to display the feature's Phase or Priority fields.

## Sort

In Grid View or Slim Grid View, you can sort the displayed items in several ways.

To sort by displayed columns:

1. In Grid View or Slim Grid View, click a column header to sort the items by that column.
2. Click again to reverse the sort order.
3. Shift-click another column to sub-sort by that column.

To sort by any field:

1. In Grid View, Slim Grid View, or Smart List View, click the Sort button .
2. Select up to three fields to sort and sub-sort by.
3. Click the arrow in a selected field to reverse the sort order.

Note: Sorting is not possible on memo, long string, or multi-select fields.

## Assign colors

If you have a long list of items in a grid or board, you can mark them in different colors to categorize the items. For example, you can use colors to break up the entities based on filters. You can also save the color preferences as a favorite.

Color preferences can be applied to:

- Epics, features, and backlog items
- Release processes and their items

To assign colors based on filters:

1. Click the Assign color button . The Assign color dialog box opens.
2. Click the Select color button and select a color.

3. Click the + Add Filter button and define a filter for the selected color. If you are using text in your filter, you can use an asterisk as a wildcard. For example to apply a filter for all issues with the prefix [Regression] in their name, specify [Regression]*.

4. To add another filter condition for the same color, click the Add button . By default, the condition is added with an AND operator. Click the arrow to choose to add a condition with the OR operator.

5. Assign other colors and add filters as needed.

   If an item meets the filter conditions of more than one color, it is given the color for the first filter to which it complies.

6. Click Apply. The filter colors are displayed as vertical colored bars on the side of the matching items.
7. To save the color settings as an attribute of a favorite, use the Favorites menu . For details, see Favorites.

## Group items

You can group items in a view in one of the following ways:

- Click the Group By button and select a field to group by. Select up to three fields to group and sub-group by.

- Click the More options button in the column header, and select the Group by option.

  Grouping using a column header overrides any previous groupings.

If you sorted your view, items within each group are sorted accordingly.

### Fields to group by

- You can group system fields of type String, List, Release, Team, and User.
- You can group user-defined fields of type List, Release, Team, and User.
- Grouping is possible on multi-select fields.

### Cross-field grouping

Depending on your context, some fields enable cross-field grouping by related entities, in addition to standard grouping. This is indicated by the Cross-field button .

For example, within the Backlog grid you can group backlog items by the owner of their related feature:

Cross-field grouping is available in grids, boards, and summary graphs. Each context enables specific cross-field grouping, based on performance considerations.

## Grid/board item limits

The grid and board views of the Backlog Items, Features, and Defects tabs have a limit of the number of items that can be displayed. The default limit is 100,000 items.

To make sure the view displays items you are most interested in, set filter conditions to keep the number of items within the limit.

If the limit is exceeded:

- The top items are listed, in order of the ID field.
- The view can be sorted only by ID.
- The view cannot be grouped.

## See also

- Favorites
- Filters
- Search

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