Workspaces are individual work areas. Each workspace represents a project, program, or product managed on the same ALM Octane site. This topic discusses how to manage workspaces.
Workspaces are individual work areas, each representing a project, program, or product managed on the same ALM Octane site.
Workspaces are associated with spaces. For details on workspaces, see Manage spaces.
Every space has at least one active workspace. the default workspace. The original name of this workspace is default_workspace. It can be renamed but it cannot be deleted.
Who manages workspaces?
Space admins create, rename, modify and delete workspaces. For details on the space admin's capabilities, see Assign roles and permissions.
Workspace admins manage the contents of workspaces. For details on the workspace admin's capabilities, see Assign roles and permissions.
What data do workspaces contain?
Workspaces can contain data such as the backlog, application modules, tests, defects, customization settings, and so on.
Can workspaces share data?
|Spaces that are shared||Spaces that are isolated|
Workspaces associated with shared spaces can share items, such as releases, rules, and so on. These items are called shared entities.
To share data, define the entity for the associated shared space, and not for any specific workspace. For a list of entities that can be shared, see Shared spaces.
Define these entities in a specific workspace if you want them available only in that workspace.
You can define some entities, such as rules and forms, both for an individual workspace and for all workspaces associated with a shared space. Space admins can define these entities for the shared space, and the workspace admin can define these entities for an individual workspace.
Workspaces associated with isolated spaces do not share data.
There are three development divisions in your company: Hardware, Software, and Internal.
The hardware, and its accompanying software, must be released on the same release schedule and are made publicly available. Even though processes for these two divisions' deliverables might be different, the release schedule is the same. Also, a subset of testers test both hardware and software.
Internal development activities are on a different schedule and have nothing in common with the other two divisions' activities.
Create a workspace called Hardware, a workspace called Software, and a workspace called Internal.
Create a shared space called External_Deliverables. Add the Hardware and Software workspaces to this shared space. These workspaces will share releases and users.
Create an isolated space called Internal_Deliverables. Add the Internal workspace to this space. The workspaces in this space will not share information with any other workspaces.
The space admin creates workspaces. For details, see Create workspaces.
The workspace admin can modify workspace settings.
In Settings , select Spaces and then select a workspace in the tree.
Note: If some of these workspace settings are not available, they are probably shared across multiple workspaces. Your space admin can make these updates for you on the corresponding shared space.
From the spaces pane, a workspace admin can manage users for a workspace.
In Settings , depending on your permissions, click Site or Spaces.
Select the Users tab.
Add or edit users, depending on your role:
User management capability On-premises:
Shared space admin Workspace admin Add users to the current context (site, space, or workspace). For details, see Assign roles and permissions. Add LDAP users to a space. For details, see Include LDAP users in ALM Octane (on-premises). On-premises: Add existing users from the space into the workspace. For details, see Include existing users into a workspace. Remove roles from a workspace user. For details, see Assign or remove roles.
Choose the fields to display in the user list, sort the list, and export the list to Microsoft Excel.
On-premises: Set user passwords.
Assign additional roles to users. For details, see Assign or unassign roles to existing users.
Assign the site admin role to other users. For details, see Assign the site admin role to existing users (on-premises). Activate and deactivate users. For details, see Assign roles and permissions. On-premises: SaaS: SaaS: Delete a user. For details, see Delete a user.
The space admin deletes workspaces. For details, see Delete workspaces.
Available workspace storage is set on the space level, and not per workspace. This means the amount of total available workspace storage is shared between the workspaces in the space.
On-premises: Site admins can set the maximum size for storage per space with the STORAGE_MAX_SIZE configuration parameter. For details, see the information about setting the maximum size for storage (STORAGE_MAX_SIZE) in the ALM Octane Installation Guide.