Manage program budget

The budgeting strategy the program is following determines how you can manage program budget. This section describes how to manage program budget under either budgeting strategy.

Open Budget Details page

  1. Go to the program Cost tab.
  2. Click the program financial summary link.
  3. In the Financial Summary page, click View Approved Budget Details.

Back to top

(Top-down budgeting) View, update, and allocate program budge

When the program uses top-down budgeting, you can update budget for the program and allocate the program budget to its content.

View program budget

Update program budget

You can either use the Update Total Budget or the Add Budget Correction button in the Self-Funded Budget section to update the budget for a program.

Button Description
Update Total Budget

Complete the following fields in the Update Total Budget window:

  • Name. Name of the budget line.

  • Fiscal Year. Fiscal year to which you want to add a budget line.

  • Expense Type. Appears only if cost capitalization is enabled in the financial summary and the COST_CAPITALIZATION_ENABLED server.conf parameter is set to true.

  • New Total Budget. Enter a new budget for the program.

    Note: If the parameters BUDGET_IN_WHOLE_DOLLARS and BUDGET_IN_THOUSAND_SHOW_DECIMAL are both set to false, you cannot enter decimals in the New Total Budget Amount field. That is, you can only enter an amount by integral multiple of 1000.

  • Correction Amount. PPM computes the Correction Amount based on the current total budget and the provided New Total Budget.
  • Description. Optional. Description of the new budget.
Add Budget Correction

Complete the following fields in the Add Budget Correction window:

  • Name. Name of the budget line.

  • Fiscal Year. Fiscal year to which you want to add a budget line.

  • Expense Type. Appears only if cost capitalization is enabled in the financial summary and the COST_CAPITALIZATION_ENABLED server.conf parameter is set to true.

  • Correction Amount. Amount to add to or subtract from the total budget for the selected fiscal year. Enter a negative value to subtract the amount.

    Note: If the parameters BUDGET_IN_WHOLE_DOLLARS and BUDGET_IN_THOUSAND_SHOW_DECIMAL are both set to false, you cannot enter decimals in the Correction Amount field. That is, you can only add or subtract funding by integral multiple of 1000.

  • Total Amount. PPM computes the Total Amount based on the current total budget and the provided Correction Amount.
  • Description. Optional. Description of the budget correction.

Allocate program budget to program contents

  1. In the Budget Allocations section, select a program content to which you want to allocate budget.

    Note: In PPM 10.0 and earlier versions, the name of this section is Allocations.

  2. Click Allocate Budget.
  3. Complete all required fields in the Allocate Budget window.

    Be aware of the available budget per fiscal year. You cannot allocate more than the budget limit.

  4. Click Done.

Back to top

(Bottom-up budgeting) View and update program budget

When the program uses bottom-up budgeting strategy, you can update budget for the program, and budget of the program content is rolled up to the program, becoming a part of the program budget.

View program budget

  • To view budget totals of all fiscal years, check the data in the top rectangle.

    Total Self-Funded Budget is the total budget added in the program level.

    Total Rolled Up Budget is the total budget rolled up from the program content.

    Total Budget is the sum of total self-funded budget and total rolled up budget. Starting from PPM 10.0.1, if the program is added to a portfolio and has budget allocated from the portfolio, the Total Budget also includes the budget allocated from the portfolio.

  • To view details of budget added in the program level for a specific fiscal year, select the year in the Fiscal Year filter. The Self-Funded Budget section refreshes to display the budget added for the program in that year.
  • (Available in PPM 10.0.1 and later versions) If the program is added to a portfolio and has budget allocated from the portfolio, the Received Budget section displays, showing the budget received from the portfolio. To view details of received budget for a specific year, select the year in the Fiscal Year filter.
  • To view details of budget rolled up from the program content for a specific year, select the year in the Fiscal Year filter. Check the Rolled Up Budget section.
  • To view details of self-funded budget, rolled up budget, and received budget (if exists) for all fiscal years, select View All in the Fiscal Year filter.

Update budget

For details, see Update program budget.

See also: