Forecast project contributions to KPIs
This topic describes how to add and track KPI impacts.
Overview of KPI impacts
When your project is aligned to a portfolio strategic theme, KPIs related to the business goals that serve the strategic theme are listed as relative KPIs. During the project execution, you can forecast how much impact your project would make on these KPIs. Such forecasted values are KPI impacts.
PPM picks a project's relative KPIs in the following ways:
If your project is already aligned to a portfolio strategic theme
PPM picks the KPIs related to the business goals that serve the portfolio strategic theme as the relative KPIs, assuming these KPIs have the strongest correlation with the project.
In case the business goals that serve the portfolio strategic theme do not have KPIs, PPM picks the KPIs related to all the other portfolio's business goals as relative KPIs. You should then decide which irrelevant KPIs can be ignored.
If your project is not yet aligned to a portfolio strategic theme
PPM picks the KPIs related to all the portfolio's business goals as relative KPIs. You should then decide which irrelevant KPIs can be ignored.
Add KPI impacts
This section describes how to forecast the impact of a project on the relevant KPIs.
To add KPI impacts:
- Open the project overview page and go to the Details tab.
Go to the Strategy section.
The Strategy section lists the portfolio(s) to which the project is added. In each portfolio section, below the portfolio name, lists the KPIs that are related to the portfolio's business goals.
Note: Only the portfolios that have either strategic themes or business goals defined are listed in the Strategy section. If a project is added to a portfolio that has neither strategic themes nor business goals defined, this portfolio is not listed in the project's Strategy section.
Locate a portfolio from which you want the project to inherit one of the strategic themes, and in the Strategic Theme field, select one for the project. This links the project with the portfolio in terms of business value.
The Impacts to Relevant KPIs area displays the KPIs related to the business goals that serve the selected strategic theme.
If a project is added to multiple portfolios, you can align the project with another portfolio's strategic theme in the corresponding portfolio section.
Locate the target KPI, and click Add Impact.
Enter the impact value and the effective date of that value.
Click to save the impact.
Note: If a project is added to multiple portfolios, and if two or more of these portfolios have strategic themes that are related to a same shared KPI:
- When this shared KPI is picked up as a relevant KPI in one portfolio section, it is also listed as a relevant KPI in all other portfolio sections, and cannot be un-ignored from other portfolio sections.
- When you add an impact value for this shared KPI, the impact value is also reflected in this shared KPI in all other portfolio sections.
Track impact status
After the effective date of an impact value, you can use the Status option to track whether the impact value is delivered or not. This option appears only when the current date is the effective date or later.
The options include the following:
- Accomplished. The impact value is delivered.
- Missed. The impact value is not delivered.
- N/A.: Not applicable.
Ignore irrelevant KPIs
If you find a KPI not relevant to your project, you can ignore the KPI.
- To ignore a KPI, click the Ignore button in the KPI. The KPI is moved to the Ignored KPIs list.
- To add the KPI back to the relevant KPIs list, click the Un-ignore button in the KPI from the Ignored KPIs list.