Locking Time Sheets

When you lock a time sheet, no subsequent changes can be made to the time sheet. This is the same as you freeze a time sheet. However, different from freezing a time sheet that you can do so only when it is approved, you can lock a time sheet as long as it is not canceled, frozen, or closed.

Requirement

You should meet the following requirements before locking or unlocking a time sheet:

  • Set the parameter LOCK_TIMESHEET_ENABLED to true in Administration Console to enable the feature.
  • You should have the Lock Time Sheet access grant.

To lock a time sheet:

  1. From the main menu, select Open > Time Management > Time Sheets > Lock Time Sheets.
  2. In the Search for a Time Sheet to Lock page, provide the search criteria and click Search.

  3. Select the time sheets you want to lock, and click Lock.

    The locked time sheets disappear from the search list. There is a lock icon in every locked time sheet.

To unlock a time sheet:

  1. From the main menu, select Open > Time Management > Time Sheets > Unlock Time Sheets.
  2. In the Search for a Time Sheet to Lock page, provide the search criteria and click Search.

  3. Select the time sheets you want to lock, and click Unlock.

    The unlocked time sheets disappear from the search list. The lock icon no longer exists in the unlocked time sheets.

Time sheet audit trail will keep records of who locked or unlocked a time sheet at what time. Locking or unlocking a time sheet does not change the time sheet status.