Create and submit time sheets

You can use the My Time Sheets app in PPM for mobile to create, update, and submit a time sheet.

Note: PPM for Mobile only supports time sheets using "Day in Hours" entry mode. Use laptop if your time sheets use other entry modes.

Views in My Time Sheets

This section describes different views in the My Time Sheets app.

View Description

Time sheet list view

When you open the My Time Sheets app, the Time sheet list view opens.

This screen displays the most recent 15 time sheets.

General information of the time sheet: status, total hours and time period are displayed for each time sheet.

Time sheet details view

If you want to see details of a specific time sheet, tap the time sheet from the time sheet list. The Time sheet details view opens to the Total tab.

The Total tab lists the work items of the time sheet and total hours entered for each work item. You can swipe up to see more work items.

Tap the date tab following the Total tab to see details of a specific day. You can swipe left to see more dates.

Tapping in the upper left corner brings you back to the Time sheet list view.

Edit work item view

From the Time sheet details view, tap a work item to open the Edit work item view.

Add work item view

From the Time sheet details view, tap the Add Items button to open the Add items view. For details, see Add work items to a time sheet.

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Create a time sheet

This section describes the steps to create a time sheet using your mobile device.

To create a time sheet:

  1. From the Time sheet list view, tap the Add button at the bottom.

    The Create New Time Sheet dialog box opens.

  2. From the Time Period drop-down list, tap a time period.

  3. Tap one of the following:

    • Empty time sheet: Creates an empty time sheet.

    • Copy items from last period: Copies a time sheet from the last time period.

      If you want to copy efforts from the last period, tap the Copy efforts from last period checkbox.

  4. Tap Create.

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Add work items to a time sheet

Add what you have been working on into your time sheet using your mobile device.

To add work items:

  1. Open your time sheet.

  2. Tap Add Items at the bottom. The Add items view opens.

  3. From the top of the screen, tap the item type you want to add: Suggested Items, Program, Project, Task, or Request.

    The Suggested Items include items from the My Items and Suggested Items list, and miscellaneous items. For details, see Manage work items in a time sheet.

  4. Search for the preferred work item.

    Work item How to search
    Suggested Items Type a key word in the Search field.
    Program, or Project

    You can search for a program or project by its number, name, or manager.

    1. From the filter drop-down list, tap a filter.

    2. Tap a key word in the Search field.

    Task

    You should first search for the project where the task belongs.

    1. Tap a filter and type a key word in the Search field. The projects that meet the search criteria are listed.

    2. Tap the down arrow of the target project.

      The task search field appears.

    3. Type the key word of the task.

    Request Type the request number in the Search field.

  5. Tap the work items you want to add.

  6. Repeat these steps to add more items.

    You can tap the up arrow at the bottom to see which work items are selected.

    7. To deselect a work item, clear its checkbox.

  7. Tap Add. The work items are added to the time sheet.

To delete work items from a time sheet:

  1. Open your time sheet.

  2. Swipe left on the work item you want to delete.

  3. Tap Remove and tap Remove in the confirmation prompt.

  4. Tap Save.

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Add notes to a work item

You can add notes to work items in a time sheet.

To add notes to a work item:

  1. Open your time sheet to the Time sheet details view.

  2. Tap the work item to which you want to add notes.

    The Edit work item view opens.

  3. Add notes in the Notes section.

  4. Tap to go back to the Time sheet details screen.

  5. Tap Save to save changes.

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Associate activities with a work item

If you associate activities with work items, Time Management can track actual time at both the work item and designated activity levels.

Note: You can associate activities with work items only when the time sheet policy allows or requires you to specify activities for work items.

To associate activities with a work item:

  1. Open your time sheet to the Time sheet details view.

  2. Tap the target work item.

  3. On the Work item details screen, the Activities section, tap Add Activities.

  4. On the Add Activities screen, tap the activities you want to add and then tap Confirm.

    • If a work item requires a default activity, that activity is automatically added and cannot be modified.
    • If a work item requires specific activities, only these activities can be selected for association.

    • If a work item has no specified activities, all the activities can be selected for association.

  5. Tap to go back to the Time sheet details screen.

  6. Tap Save to save changes.

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Edit % Complete and Estimated Remaining Effort for tasks

To edit % Complete and Estimated Remaining Effort for tasks that track Estimated Remaining Effort:

  1. Open your time sheet to the Time sheet details view.

  2. Tap the task whose % Complete and Estimated Remaining Effort you want to edit.

    The Edit work item view opens.

  3. Type a number in either of the % Complete field or the Est. Rem Effort field. The number in the other field is automatically updated.

  4. Tap to go back to the Time sheet details screen.

  5. Tap Save to save changes.

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Add charge codes and user data

To add activities, charge codes, and user data for a time sheet line:

  1. Open your time sheet to the Time sheet details view.

  2. Tap on the top-right of the screen. This redirects you to the Edit Time Sheet web page.

  3. In the Edit Time Sheet web page, add activities, charge codes, or user data for the target time sheet line.

    For details, see Report your time.

  4. Tap to go back to PPM for Mobile.

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Edit effort

Specify how long you worked on each work item using your mobile device.

To edit effort for a work item:

  1. Open your time sheet to the Time sheet details view.

  2. From the top of the screen, tap the date whose effort you want to edit, or tap the Total tab to edit the effort of the entire time sheet.

  3. In the effort field of the work item, type a number.

    If you edit the effort on the Total tab, the effort is evenly broken down to each working day in the time sheet.

  4. Tap Save.

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Rework time sheet lines

You can rework time sheet lines whose status is Submitted, Rejected, or Approved.

To rework time sheet lines:

  1. Open your time sheet to the Time sheet details view.

  2. Swipe left on the time sheet line you need to rework and tap Rework.

  3. Type a new number in the effort field of the time sheet line.

  4. Tap Save to save your time sheet or tap Submit to save and resubmit your time sheet.

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Submit a time sheet

You must submit your time sheet so that approvers can review and then approve or reject submitted time.

To submit a time sheet:

  1. Open a time sheet to the Time sheet details view.

  2. (Optional) If you want to edit the time sheet, follow the instructions in Create and submit time sheets.

  3. Tap Submit at the bottom.

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