Example prompts for PPM Aviator

Use the following example prompts to guide common project, staffing, financial, risk, and issue management tasks in PPM Aviator.

Project setup

Use the following prompt to create a project.

Create a project with the following details:

Project Name: Core Banking System Upgrade
Start Date: March 10, 2026
End Date: June 10, 2027
Region: Enterprise
Project Type: Enterprise

Scope-based task generation

Use the following prompt to generate phases, tasks, and milestones from project scope.

Based on the following project scope, generate project phases, tasks, and milestones:

Scope:
The project includes data migration, module refactoring, integration testing, and phased rollout across branches, with a focus on zero downtime migration strategy.

Ensure the output includes:
- Phases
- Tasks under each phase
- Key milestones

Workplan creation

Use the following prompt to create a workplan with defined phases and dates.

Create a blank workplan and add the following phases and tasks with dates:

Phase: Data Migration Planning
Start Date: January 12, 2026
End Date: February 10, 2026

Phase: Data Migration Execution
Start Date: February 12, 2026
End Date: March 10, 2026

Phase: Module Refactoring Analysis
Start Date: March 12, 2026
End Date: April 10, 2026

Phase: Module Refactoring Implementation
Start Date: April 12, 2026
End Date: May 10, 2026

Ensure:
- Phases are properly structured
- Tasks are represented as milestones and phases within the project timeline

Staffing profile and positions

Use the following prompt to create a staffing profile and add positions.

Create a staffing profile named "Banking System Upgrade".

Add the following positions:

1. Position: QA Engineer
Role: QA Engineer
Total Hours: 240
Start Date: September 12, 2026
End Date: December 10, 2026

2. Position: UI/UX Designer
Role: UI/UX Designer
Total Hours: 300
Start Date: February 12, 2026
End Date: September 10, 2026

3. Position: Backend Developer
Role: Backend Developer
Total Hours: 800
Start Date: January 12, 2026
End Date: December 10, 2026

4. Position: Project Manager
Role: Project Manager
Total Hours: 500
Start Date: June 12, 2026
End Date: December 20, 2026

Role and demand recommendations

Use the following prompt to get role, skill, and demand recommendations by phase.

Based on the defined project phases, recommend required roles, staffing positions, and demand duration for each phase.

Include:
- Role name
- Required skills
- Duration aligned with tasks

Assign resources

Use the following prompt to assign resources to the staffing profile.

Add 4 resources to the staffing profile with the following details:

- Assign roles based on positions
- Assign relevant skills
- Ensure resources match the project requirements

Financial configuration

Use the following prompt to add cost data and validate the financial summary.

Add cost data to the project based on the staffing profile and resource allocations.

Then validate:
- Total project cost
- Cost breakdown by role
- Accuracy of financial summary

Risk management

Use the following prompt to create risks for the project.

Create risks for the project "PPM_after_fix" with the following details:

Risk 1:
Description: Risk of data loss, corruption, or integrity issues during migration from the old to the new system.
Date Identified: March 20, 2026
Impact Level: 2
Probability: Medium

Risk 2:
Description: Difficulties in integrating refactored modules with existing systems leading to functional gaps.
Date Identified: February 20, 2026
Impact Level: 2
Probability: Medium

Issue management

Use the following prompt to create issues for the project.

Create issues for the project "PPM_after_fix" with the following details:

Issue 1:
Title: Integration Challenges
Description: Difficulties in integrating refactored modules with other systems leading to functional gaps.
Date Identified: March 20, 2026
Priority: High

Issue 2:
Title: Data Quality Issues
Description: Work plan and scheduling issues impacting execution.
Date Identified: June 20, 2026
Priority: Medium

See also