Financial Summaries of Programs

The financial summary of a program is available when the Enable Financial Management for this program checkbox is selected in the Program Settings page for the program.

The financial summary of a program has the following characteristics:

  • It presents costs for capitalized and operating expenses separately if any proposal, project, or asset in the program allows capitalized costs.

  • It presents costs for labor and non-labor separately if none of the proposals, projects, or assets in the program allow capitalized costs.

  • It uses configurable fiscal periods, where the fiscal year can begin any day of the year and can use as its periods the familiar twelve Gregorian calendar months, or the fiscal year can reflect any standard or non-standard retail calendar. Only fiscal periods that your administrator has generated are displayed. For information about generating fiscal periods, see the Generating Fiscal Periods document.

  • It presents an approved budget, forecast and actual costs, and forecast and actual benefits that cannot be edited directly on the Financial Summary page. Authorized users can edit them on separate pages accessed from the financial summary.

  • Currency amounts are displayed and stored in the PPM base currency only.

  • The format used to enter currency amounts can be configured in the server.conf configuration file. For information, see Configuring Numeric Display.

The Cost Details and Benefits Details sections of a program's financial summary display two types of data:

  • Roll-up data. Every program has roll-up data, which includes a non-editable summation (roll-up) of data from the proposals, projects, and assets in the program. Roll-up data lines are highlighted in light gray and individual cells cannot be selected for editing.

    Note: The cost and health of the program is based on contributions from the proposals, projects, and assets in the program. In the calculation, each project uses the costs in its financial summary if the financial summary has any cost lines (even if their values are all 0), or the costs in its work plan if the financial summary has no cost lines.

    Tip: Roll-up data in a financial summary cannot be edited directly.

    However, if a project in a program is cancelled before the project starts and you do not want any of the project forecasts to be included in the roll-up data, delete the project from the program.

    If a project that is underway is closed or cancelled and you do not want future project forecasts to be included in the roll-up data, clear the forecast values for all future months in the financial summary for the project.

  • Editable data. Every program can optionally have editable data, which you can edit as desired. Typically, these are cost or benefit lines that have been manually added to the program's financial summary. Editable data lines are not highlighted in any color but each cell can be selected to edit.

The financial summary of a program includes buttons, a Statistics section, a Summary section, a graph, and tables of cost and benefit data, as described in detail in the following sections.