Managing Currencies and FX Rates

You can select new currencies to be available for display. You can also create new FX rates, as well as maintain existing ones.

Adding a Currency

Currencies can be made available for display in the system. Adding a new currency makes it available to be displayed by any region. When you add a new currency, you must also fill in FX rates for current and future time periods.

Note: Certain currencies may not display correctly unless the I18N_ENCODING parameter in the server.conf file on the PPM Server is set to UTF-8. See the Installation and Administration Guide for more information on configuring the server.conf file.

To add a new currency:

  1. Log on to PPM.

  2. From the menu bar, select Open > Administration > Financials > Manage Exchange Rates.

    The Manage Financial Exchange Rates page opens.

  3. Click Add a Currency.

    The Add Currency page opens.

  4. From the Select Currency to Add list, select a currency.

  5. Enter an Exchange Rate for all Effective Dates listed.

  6. Click Add.

Adding a New FX Rate

When you add a new FX rate, all previously saved cost and benefit data (forecast and actuals, project plan costs, and so forth) are recalculated for the base currency.

To add a new FX rate:

  1. Log on to PPM.

  2. From the menu bar, select Open > Administration > Financials > Manage Exchange Rates.

    The Manage Financial Exchange Rates page opens.

  3. Click Add New FX Rate.

    The Add Financial Exchange Rate page opens, with current FX rate values for all active currencies defaulted.

  4. From Effective Date, select a date for the new FX rate to take effect.

  5. Enter the new FX rates as needed for the listed currencies.

  6. Click Add.

Editing Existing FX Rates

To edit FX rates, you must have the Financial Mgmt: Edit Financial Exchange Rates access grant.

To edit existing FX rates:

  1. Log on to PPM.

  2. From the menu bar, select Open > Administration > Financials > Manage Exchange Rates.

    The Manage Financial Exchange Rates page opens.

  3. Click the Edit Rates link under the time range you want to edit.

    The Edit Financial Exchange Rate page opens.

  4. Edit the FX rate values for the desired currencies.

  5. Click Done.

Recalculating FX Rates After Changes

After changes are made to FX rates, amounts are recalculated according to a schedule specified in the FX Rate Update Service, as described in Cost Calculation Services.

Note: Changes to FX rates may not take effect immediately. By default, costs are recalculated as needed once every two hours. We recommend that changes to FX rates be made after working hours or on weekends, to avoid confusion.