Financial Data Tables for Lifecycle Entity Transitions

The following sections describe operation of a financial data table for the transitions of a lifecycle entity from proposal to project to asset.

Financial Data Table for One or More Projects Created from a Proposal

When a proposal becomes a project, by default any financial data tables in the proposal are copied to the project. Both forecasts and actuals are copied. The project's financial data table is editable and the proposal's financial data table becomes non-editable.

Note: Copying the financial data table requires that the administrator configure the proposal request type and the project request type to have matching tokens for the financial data table fields.

Based on your business needs, for example to implement an approved proposal as separate projects across various business units, a workflow can be configured to create multiple projects from a single proposal at different workflow steps. In this case, the financial summaries and financial data tables for the projects are as follows:

  • For the first project that is created:

    • The financial summary for the proposal is also used as the financial summary for the project. (The financial summary is not copied to the project.)

    • The financial data table is copied in its entirety from the proposal wherever tokens match as described previously.

  • For projects created after the first project:

    • A financial summary is created but it has no data.

    • The same financial data table fields as in the proposal are present in the projects, but no financial data tables are copied from the proposal to those project fields.

Financial Data Table for an Asset Created from a Project

When an asset is created from a project, the financial data table of the project is copied to the asset. Both forecasts and actuals are copied. The asset's financial data table is editable and the project's financial data table becomes non-editable.

Note: Copying the financial data table requires that the administrator configure the project request type and the asset request type to have matching tokens for the financial data table fields.