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# Example prompts for PPM Aviator

Below are example prompts to guide common project, staffing, financial, risk, and issue management tasks in PPM Aviator.

In this topic:

## Project setup

Use the following prompt to create a project.

    Create a project with the following details:

    Project Name: Core Banking System Upgrade
    Start Date: <start-date>
    End Date: <end-date>
    Region: Enterprise
    Project Type: Enterprise

## Scope-based task generation

Use the following prompt to generate phases, tasks, and milestones from project scope.

    Based on the following project scope, generate project phases, tasks, and milestones:

    Scope:
    The project includes data migration, module refactoring, integration testing, and phased rollout across branches, with a focus on zero downtime migration strategy.

    Ensure the output includes:
    - Phases
    - Tasks under each phase
    - Key milestones

## Workplan creation

Use the following prompt to create a workplan with defined phases and dates.

    Create a blank workplan and add the following phases and tasks with dates:

    Phase: Data Migration Planning
    Start Date: <start-date>
    End Date: <end-date>

    Phase: Data Migration Execution
    Start Date: <start-date>
    End Date: <end-date>

    Phase: Module Refactoring Analysis
    Start Date: <start-date>
    End Date: <end-date>

    Phase: Module Refactoring Implementation
    Start Date: <start-date>
    End Date: <end-date>

    Ensure:
    - Phases are properly structured
    - Tasks are represented as milestones and phases within the project timeline

## Staffing profile and positions

Use the following prompt to create a staffing profile and add positions.

    Create a staffing profile named "Banking System Upgrade".

    Add the following positions:

    1. Position: QA Engineer
    Role: QA Engineer
    Total Hours: 240
    Start Date: <start-date>
    End Date: <end-date>

    2. Position: UI/UX Designer
    Role: UI/UX Designer
    Total Hours: 300
    Start Date: <start-date>
    End Date: <end-date>

    3. Position: Backend Developer
    Role: Backend Developer
    Total Hours: 800
    Start Date: <start-date>
    End Date: <end-date>

    4. Position: Project Manager
    Role: Project Manager
    Total Hours: 500
    Start Date: <start-date>
    End Date: <end-date>

## Role and demand recommendations

Use the following prompt to get role, skill, and demand recommendations by phase.

    Based on the defined project phases, recommend required roles, staffing positions, and demand duration for each phase.

    Include:
    - Role name
    - Required skills
    - Duration aligned with tasks

## Assign resources

Use the following prompt to assign resources to the staffing profile.

    Add 4 resources to the staffing profile with the following details:

    - Assign roles based on positions
    - Assign relevant skills
    - Ensure resources match the project requirements

## Financial configuration

Use the following prompt to add cost data and validate the financial summary.

    Add cost data to the project based on the staffing profile and resource allocations.

    Then validate:
    - Total project cost
    - Cost breakdown by role
    - Accuracy of financial summary

## Risk management

Use the following prompt to create risks for the project.

    Create risks for the project "PPM_after_fix" with the following details:

    Risk 1:
    Description: Risk of data loss, corruption, or integrity issues during migration from the old to the new system.
    Date Identified: <date>
    Impact Level: 2
    Probability: Medium

    Risk 2:
    Description: Difficulties in integrating refactored modules with existing systems leading to functional gaps.
    Date Identified: <date>
    Impact Level: 2
    Probability: Medium

## Issue management

Use the following prompt to create issues for the project.

    Create issues for the project "PPM_after_fix" with the following details:

    Issue 1:
    Title: Integration Challenges
    Description: Difficulties in integrating refactored modules with other systems leading to functional gaps.
    Date Identified: <date>
    Priority: High

    Issue 2:
    Title: Data Quality Issues
    Description: Work plan and scheduling issues impacting execution.
    Date Identified: <date>
    Priority: Medium

## Strategy and portfolio alignment prompts

Available from version 26.3: Use the following prompts to analyze project alignment and retrieve project lists by strategy or portfolio context.

    Which projects are aligned to the strategy "Enhance customer experience" in the "Digital Transformation" portfolio?

    Which projects are not aligned to the strategy "Enhance customer experience" in the "Digital Transformation" portfolio?

    List the projects in the "Digital Transformation" portfolio and show key project details.

Prompt phrasing can vary. If the request is ambiguous, refine the prompt by specifying the portfolio or strategy name explicitly.

## See also

- PPM Aviator

https://admhelp.microfocus.com PPM 8942
Tips to improve your search results... OpenText™ Project and Portfolio Management Help Center PPM Help 26.2-26.3 All View Local Help Center View Online Help Center Version: