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# Licenses

Licenses provide access to and allow users to perform different actions in different parts of APM. Licenses determine the access grants that may be assigned to a user.

Two licenses for APM are provided with OpenText PPM:

- Application Portfolio User. Provides the same access as the Demand Management application license. However, unless additional product licenses have been purchased, users assigned this license should be limited to the APM User security group and its access grants. When assigned, both an Application Portfolio User and Demand Management license are counted as the licenses used.

- Application Portfolio Analyst. Provides the same access as the Configuration system level license. However, unless additional product licenses have been purchased, analysts assigned this license should be limited to the APM User and APM Analyst security groups and their access grants. When assigned, both an Application Portfolio Analyst and Demand Management license are counted as the licenses used while the Configuration system level license is not counted.

  Note: When a user is assigned the Application Portfolio Analyst license, while it is the same as the Configuration system level license, it should not be counted towards the quantity of Configuration licenses used. In the License Administration window of the PPM Workbench and in the Run License Usage Report, the quantity of Configuration licenses is accurately reported. However, if you have created a custom report or portlet on licensing or are using data directly from the database, the total quantity of Configuration licenses used includes the quantity Application Portfolio Analyst licenses used. For example, if you have purchased 5 Application Portfolio Analyst licenses and 5 Configuration licenses, if you assign 2 Application Portfolio Analyst licenses, the License Administration window displays that you have 3 Application Portfolio Analyst licenses and 5 Configuration licenses available. In your custom report or portlet, it would show that 3 Application Portfolio Analyst licenses and 3 Configuration licenses are available.

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