Configure portfolio Financials tab

Configure who can view and edit a portfolio's costs, benefits, and budget, as well as select the budgeting strategy for the portfolio.

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Configure Financials tab for portfolios

You can configure the Financials tab for all portfolios of a specific portfolio type, or for an individual portfolio.

To configure the Financials tab:

1. To configure the Financials tab for all portfolios of a specific portfolio type, open the portfolio type.

   To configure the Financials tab for an individual portfolio, open the portfolio, click ... > Portfolio Settings in the top-right corner.

2. In the Tabs section, click the Settings button on the Financials tab.

   Note: The Settings button is available only when you select to display the Financials tab in a portfolio by dragging it to the Selected Tabs area. For details, see Set up portfolio tabs.

3. In the Portfolio Financials Security area, select users or security groups that can view or edit the portfolio's costs, benefits, and budget:

   1. To add a user, click Add User.

      To add a security group, click Add Security Group.

   2. Select the target users or security groups.

      The portfolio managers are by default given the view and edit costs, benefits, and approved budget access rights and these access rights cannot be removed.

   3. Assign access rights to the user or group as needed.

      • If you assign the Edit Costs access right to a user or group, the View Costs access right is also assigned.

      • If you assign the Edit Benefits access right to a user or group, the View Benefits access right is also assigned.

      • If you assign the Edit Approved Budget access right to a user or group, the View Approved Budget access right is also assigned.

      Available only in the Create Portfolio Type and Modify Portfolio Type pages. If you want to allow portfolio managers to override the financial security settings in their portfolios, enable the Allow portfolio manager to override the following settings option. Otherwise, portfolio managers cannot edit the financial security settings in their portfolios.

4. In the Portfolio Budgeting Strategy area, choose a budgeting strategy for the portfolio. For details, see Portfolio budgeting strategy.

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Portfolio budgeting strategy

The following table describes how budget is managed under different budgeting strategies:

Budgeting strategy	How budget is managed
Top-down budgeting	Under a top-down budgeting strategy, budget is managed as follows: Portfolio managers estimate the cost that can cover the portfolio and its contents, and update the budget for the portfolio. Portfolio managers estimate the cost of each portfolio content, and allocate the budget to the content. If allowed, managers of portfolio contents can add budget in the content level. Top-down budgeting strategy includes the following option: Allow adding budget in the portfolio content level. When this option is selected, managers of portfolio contents can add budget in the portfolio content level, if, for example, they find budget allocated from the portfolio is not enough. When this option not selected, portfolio contents can get budget only from the portfolio.
Bottom-up budgeting	Under a bottom-up budgeting strategy, the budget is managed as follows: Portfolio managers estimate the cost of the portfolio, and update the budget for the portfolio. Managers of portfolio contents estimate the cost of the contents, and update the budget for the contents. The budget of portfolio's contents is rolled up to the portfolio.

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See also:

• Portfolio and epic financials