Portfolio financials

Portfolio managers can use the Financials tab of a portfolio to track and manage the portfolio's costs, benefits and budget.

Note: The Financials tab is available only when it is enabled. For details, see Set up portfolio tabs.

Overview of portfolio financials

From a portfolio's Financials tab, you can do the following:

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Portfolio financials UI elements

The following table describes the UI elements available in portfolio financials.

UI Element Description
Adds a cost, benefit, or budget line.

Available only in the Cost and Benefit tabs.

Deletes a cost or benefit line.

Refreshes the data displayed in the tab.

Available only in the Cost and Benefit tabs.

Undoes an editing action.

Available only in the Cost and Benefit tabs.

Redoes an editing action.

Time range.

Filters data of a specific time range.

Period type.

Specifies how time is divided.

Available only in the Cost and Benefit tabs.

To change the period type, click the slider and select the preferred period type: year, quarter, or month.

Available only in the Cost and Benefit tabs.

Select to show forecasts only, actuals only, or both forecasts and actuals.

Choose columns

Select the columns you want to display. Drag the columns to change their position.

Time period column width

Adjusts the width of the time period columns.

Groups the data displayed in the tab.

To group the data:

  1. Click the Group button.

  2. In the Group By window, click Add Group Field, and select a field to group by. Select up to three fields to group and sub-group by.

  3. Click OK.

Filters the data displayed in the tab.

To filter the data:

  1. Click to show the filter pane.

  2. Click Add Filter.

  3. Select a field, and define filter condition based on values of that field.

Shows the currency and the numeric display of the cost, benefit, and budget values.

Financials audit trail.

Available only in the Cost and Benefit tabs.

For details, see View portfolio financials audit trail.

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View portfolio financials audit trail

The portfolio financials audit trail tracks modifications in the portfolio's Financials tab.

View the portfolio financials audit trail

To view the portfolio financials audit trail:

  1. Open a portfolio and go to the Financials tab.

  2. Click the Audit Trail button in the upper right corner.

Events recorded in audit trail

The following table lists the events that are recorded in the audit trail:

Type

Events Audited

Forecasts

  • Increased/Decreased Forecast Cost For Fiscal Year <yyyy>

  • Increased/Decreased Actual Cost For Fiscal Year <yyyy>

  • Added/Deleted cost line

  • Change in category

  • Change in type

  • Change in expense type

Benefits

  • Increased/Decreased Forecast Benefit For Fiscal Year <yyyy>

  • Increased/Decreased Actual Benefit For Fiscal Year <yyyy>

  • Added/Deleted benefit line

  • Change in category

  • Change in type

Approved Budget

Increased/Decreased for Fiscal Year <yyyy>

Snapshots

Create a snapshot

Plan of Record

Set Plan of Record

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See also: