Share this page
Manage the task board externally
The following flow demonstrates how to manage tasks on the task board using the REST API.
Entity relationship diagram
We need to access the following entities for this flow, and understand the relationships between these entities.
The following shows the relations in the flow.
| Entity | Relationships in this flow | Description of relationship | Reference / relationship fields |
|---|---|---|---|
| Work items | Epics, features, defects, user stories, and quality stories | This aggregate resource collection represents types of work items, including epics, features, defects, user stories, and quality stories. | subtype |
| Work items | Tasks | Work items can be associated with tasks. | child_task |
| Work items | Releases | Work items can be associated with releases. | release |
| Tasks | Work items |
Tasks must be associated with one quality story, user story, or defect. Tasks cannot be associated with other work items, such as epics and features. User stories, quality stories, and defects can be associated with multiple tasks. |
story defect |
| Tasks | Phases | Tasks must be associated with a phase. | phase |
| Tasks | Users | Tasks must have one owner. | owner |
| Tasks | List nodes | The type of each task can be referenced by querying the list_node resource collection. | item_type |
| Epics | Work items |
Epics are subtypes of work_items. There is no field that relates back to the aggregate resource collection, work_items. |
None |
| Epics | Features |
Epics can be associated with features. |
None |
| Features | Work items |
Features are subtypes of work_items. There is no field that relates back to the aggregate resource collection, work_items. |
None |
| Features |
Epics |
Features can be associated with epics. |
parent |
| Features |
Stories, and defects |
Features can be associated with user stories, quality stories, and defects. |
None |
| User stories | Work items |
User stories are subtypes of work_items. There is no field that relates back to the aggregate resource collection, work_items. |
None |
| User stories | Features |
User stories can be associated with features. |
parent |
| User stories | Defects |
User stories can be associated with defects. |
None |
| Quality stories | Work items |
Quality stories are subtypes of work_items. There is no field that relates back to the aggregate resource collection, work_items. |
None |
| Quality stories | Features |
Quality stories can be associated with features. |
parent |
| Quality stories | Defects |
Quality stories can be associated with defects. |
None |
| Defects | Work items |
Defects are subtypes of work_items. There is no field that relates back to the aggregate resource collection, work_items. |
None |
| Defects | Features |
Defects can be associated with features. |
parent |
| Defects | Stories |
Defects can be associated with stories. |
None |
| Phases | Features, quality stories, user stories, and defects | Features, quality stories, user stories, and defects must be associated with a phase. | phase |
| Users | All work items | Epics, features, quality stories, user stories, and defects can be associated with an owner. | owner |
| Releases | All work items | Epics, features, quality stories, user stories, and defects can be associated with an owner. | release |
| Releases | Sprints | Sprints are associated with releases. | release |
Flow: Retrieve, create, and update work item tasks for a release, sprint, and team
The goal of this flow is to get all tasks for work items assigned to a specific release, sprint, and team.
Let's create the REST API call step-by-step.
-
As a first step, we list all work items.
GET .../api/shared_spaces/<space_id>/workspaces/<workspace_id>/work_items -
If we have many work items, it might be helpful to sort the stories by ID number (order_by=id) and to display only certain fields, such as id, name, team, release, sprint, subtype, and child_tasks.
subtype shows us if the work item is an entity such as defect or user story.
child_tasks shows us if the work item is associated with tasks.
GET .../api/shared_spaces/<space_id>/workspaces/<workspace_id>/work_items?order_by=id&fields=id,name,team,release,sprint,subtype,child_tasks
Response
{ "total_count": 14, "data": [ { "type": "work_item", "workspace_id": 1002, "logical_name": "5ge4jg0m29olmukp11l05qn7m", "subtype": "story", "release": { "type": "release", "activity_level": 0, "name": "Release2", "id": "1002" }, "sprint": { "type": "sprint", "end_date": "2018-07-14T12:00:00Z", "name": "Sprint 1", "id": "1008", "start_date": "2018-07-01T12:00:00Z" }, "name": "Access credit history", "id": "1013", "team": { "type": "team", "name": "Processers", "id": "1001" } }, { "type": "work_item", "workspace_id": 1002, "logical_name": "k3wxj59g07oz9tnx77lpg62vg", "subtype": "story", "release": { "type": "release", "activity_level": 0, "name": "Release1", "id": "1001" }, "sprint": { "type": "sprint", "end_date": "2018-04-11T12:00:00Z", "name": "Sprint 1", "id": "1001", "start_date": "2018-03-29T12:00:00Z" }, "name": "Access public prison records", "id": "1012", "team": { "type": "team", "name": "Processers", "id": "1001" } }, { "type": "work_item", "workspace_id": 1002, "logical_name": "0nrzq94z3ml10ax1zgx7nj48g", "subtype": "defect", "release": { "type": "release", "activity_level": 0, "name": "Release2", "id": "1002" }, "sprint": { "type": "sprint", "end_date": "2018-07-14T12:00:00Z", "name": "Sprint 1", "id": "1008", "start_date": "2018-07-01T12:00:00Z" }, "name": "Approval letters went out to rejected customers if customer was under 50 and had an account at our bank", "id": "1016", "team": { "type": "team", "name": "Processers", "id": "1001" } }, { "type": "work_item", "workspace_id": 1002, "logical_name": "owlkqogl702xohdw5eoxrjy81", "subtype": "feature", "release": null, "sprint": null, "name": "Approval process", "team": null, "id": "1009" }, { "type": "work_item", "workspace_id": 1002, "logical_name": "work_item.root", "subtype": "work_item_root", "release": null, "sprint": null, "name": "Backlog", "team": null, "id": "1001" }, { "type": "work_item", "workspace_id": 1002, "logical_name": "d79yjmn2v78kfne3y0mw6wpo4", "subtype": "story", "release": { "type": "release", "activity_level": 0, "name": "Release3", "id": "1003" }, "sprint": null, "name": "Check if customer ever filed bankruptcy", "id": "1014", "team": { "type": "team", "name": "Processers", "id": "1001" } }, { "type": "work_item", "workspace_id": 1002, "logical_name": "5ge4jg08wk3mns9lng1n8qn7m", "subtype": "defect", "release": { "type": "release", "activity_level": 0, "name": "Release2", "id": "1002" }, "sprint": { "type": "sprint", "end_date": "2018-07-28T12:00:00Z", "name": "Sprint 2", "id": "1009", "start_date": "2018-07-15T12:00:00Z" }, "name": "Could not log into prison service app", "id": "1015", "team": { "type": "team", "name": "Processers", "id": "1001" } }, { "type": "work_item", "workspace_id": 1002, "logical_name": "r482j2xlkvvo9alpelvxk6oex", "subtype": "feature", "release": null, "sprint": null, "name": "Credit and background checks", "team": null, "id": "1011" }, { "type": "work_item", "workspace_id": 1002, "logical_name": "5x8ljxv018r95uk83ovrm67r9", "subtype": "epic", "release": null, "sprint": null, "name": "Foreclosures", "team": null, "id": "1008" }, { "type": "work_item", "workspace_id": 1002, "logical_name": "eo4wqw8dgnld1hywkxwggqgvz", "subtype": "feature", "release": null, "sprint": null, "name": "Policy terms and rates", "team": null, "id": "1010" }, { "type": "work_item", "workspace_id": 1002, "logical_name": "3zxeql5r78w8gaxyg11rg6vm4", "subtype": "epic", "release": null, "sprint": null, "name": "Processing", "team": null, "id": "1007" }, { "type": "work_item", "workspace_id": 1002, "logical_name": "xeyrqzmlexm4gi4w9zxmw6z1g", "subtype": "epic", "release": null, "sprint": null, "name": "Realtors", "team": null, "id": "1006" }, { "type": "work_item", "workspace_id": 1002, "logical_name": "4v9xj0xpvzm5nbo40dkwkj71z", "subtype": "epic", "release": null, "sprint": null, "name": "Sales", "team": null, "id": "1005" }, { "type": "work_item", "workspace_id": 1002, "logical_name": "lv9w63zv5gkw4h3738g38j40m", "subtype": "story", "release": { "type": "release", "activity_level": 0, "name": "Release2", "id": "1002" }, "sprint": { "type": "sprint", "end_date": "2018-07-28T12:00:00Z", "name": "Sprint 2", "id": "1009", "start_date": "2018-07-15T12:00:00Z" }, "name": "Verify realtor's credentials and track record", "id": "1017", "team": { "type": "team", "name": "Realtors", "id": "1002" } } ], "exceeds_total_count": false } -
Now we use the query clause to specify the IDs of the release, sprint, and team for which we want to see tasks. In our case, we want to see:
-
Release2, whose ID is 1002
-
Sprint 2, whose ID is 1009
-
Realtors, whose ID is 1002
Note that we want to see the tasks of user stories, defects, and quality stories, so we query also by these subtypes using the Or operator. We do not want to see other work items, such as epics or features.
GET .../api/shared_spaces/<space_id>/work_items?fields=name,tasks_number,owner,id, release,sprint,team&query="(release={id=1002};sprint={id=1009};team={id=1002};(subtype='story'||subtype='defect'||subtype='quality_story'))"We only have one work item for this combination of release, sprint, and team, which is user story 1017.
Response
{ "total_count": 1, "data": [ { "type": "work_item", "owner": null, "workspace_id": 1002, "logical_name": "lv9w63zv5gkw4h3738g38j40m", "tasks_number": 3, "subtype": "story", "release": { "type": "release", "activity_level": 0, "name": "Release2", "id": "1002" }, "sprint": { "type": "sprint", "end_date": "2018-07-28T12:00:00Z", "name": "Sprint 2", "id": "1009", "start_date": "2018-07-15T12:00:00Z" }, "name": "Verify realtor's credentials and track record", "id": "1017", "team": { "type": "team", "name": "Realtors", "id": "1002" } } ], "exceeds_total_count": false } -
-
Let's see the existing tasks for this story.
GET .../api/shared_spaces/<space_id>/tasks?query="story={id EQ ^1017^}"This story has three tasks.
Response
{ "total_count": 3, "data": [ { "type": "task", "owner": null, "creation_time": "2018-03-29T13:09:19Z", "phase": { "type": "phase", "activity_level": null, "logical_name": "phase.task.new", "name": "New", "index": 100, "id": "phase.task.new" }, "version_stamp": 1, "item_type": null, "release": "Release2", "author": { "type": "workspace_user", "activity_level": 0, "full_name": "Marta Berman", "name": "marta", "id": "1002" }, "description": null, "remaining_hours": 0, "workspace_id": 1002, "invested_hours": 0, "is_draft": false, "name": "Check accreditation and licensing database", "estimated_hours": 0, "progress": "{\"storyId\":1011,\"tasksInvestedHoursSumTotal\":0,\"tasksEstimatedHoursSumTotal\":0,\"tasksRemainingHoursSumTotal\":0}", "id": "1011", "last_modified": "2018-03-29T13:09:19Z", "story": { "type": "story", "name": "Verify realtor's credentials and track record", "id": "1017" } }, { "type": "task", "owner": null, "creation_time": "2018-03-29T13:09:19Z", "phase": { "type": "phase", "activity_level": null, "logical_name": "phase.task.new", "name": "New", "index": 100, "id": "phase.task.new" }, "version_stamp": 1, "item_type": null, "release": "Release2", "author": { "type": "workspace_user", "activity_level": 0, "full_name": "Marta Berman", "name": "marta", "id": "1002" }, "description": null, "remaining_hours": 0, "workspace_id": 1002, "invested_hours": 0, "is_draft": false, "name": "List references", "estimated_hours": 0, "progress": "{\"storyId\":1012,\"tasksInvestedHoursSumTotal\":0,\"tasksEstimatedHoursSumTotal\":0,\"tasksRemainingHoursSumTotal\":0}", "id": "1012", "last_modified": "2018-03-29T13:09:19Z", "story": { "type": "story", "name": "Verify realtor's credentials and track record", "id": "1017" } }, { "type": "task", "owner": null, "creation_time": "2018-03-29T13:09:19Z", "phase": { "type": "phase", "activity_level": null, "logical_name": "phase.task.new", "name": "New", "index": 100, "id": "phase.task.new" }, "version_stamp": 1, "item_type": null, "release": "Release2", "author": { "type": "workspace_user", "activity_level": 0, "full_name": "Marta Berman", "name": "marta", "id": "1002" }, "description": null, "remaining_hours": 0, "workspace_id": 1002, "invested_hours": 0, "is_draft": false, "name": "Resume attachment feature", "estimated_hours": 0, "progress": "{\"storyId\":1010,\"tasksInvestedHoursSumTotal\":0,\"tasksEstimatedHoursSumTotal\":0,\"tasksRemainingHoursSumTotal\":0}", "id": "1010", "last_modified": "2018-03-29T13:09:19Z", "story": { "type": "story", "name": "Verify realtor's credentials and track record", "id": "1017" } } ], "exceeds_total_count": false } -
Let's add a new task to this story.
POST .../api/shared_spaces/<space_id>/tasks{"data": [ { "item_type": {"type":"list_node", "id":"list_node.task_item_type.test"}, "phase": {"type":"phase", "id":"phase.task.new"}, "story": {"type":"work_item", "id":"1017"}, "owner": {"type":"workspace_user", "id":"1003"}, "name":"Test that it all works." } ] }A task with ID 1013 is created.
Response
Code 201 Created is returned.
{ "total_count": 1, "data": [ { "type": "task", "id": "1013" } ], "exceeds_total_count": false } -
Let's update some of the fields for this newly-created story, 1013. We will change the name, change the owner, update the phase, and define how many hours were already invested on the task.
PUT.../api/shared_spaces/<space_id>/tasks/1013
{"name":"Check that the background check matches a manual check.", "owner":{"type":"workspace_user","id":"1005"}, "invested_hours":10, "phase":{"type":"phase","id":"phase.task.inprogress"}, "id":"1013"}
A task with ID 1013 is created.
Response
Code 200 is returned.
{"type": "task",
"id": "1013"
}
See also:
