Waste management - admin tasks

Available in versions: 16.0.200 and later

ALM Octane helps you track waste time for features and epics, and analyze the scope of waste per work item, specific release, or team.

The following sections describe how to define waste and enable waste tracking. For details on how to analyze waste, see Analyze release progress and quality.

Define waste

You can define waste with the help of specific waste categories. Waste definition depends on the methodology adopted by your team, and can include: waiting, overproduction, transportation, overprocessing, inventory, unnecessary motions, or defects.

The following waste categories are predefined in ALM Octane:

Category Details
Waiting time

Associate the "Waiting time" category with phases that imply waiting for a certain team to start working on an item, for example "Ready for QA".

Tip: You can create a separate "Waiting time" category for every team that should work on an item. It will help identify bottlenecks in a release workflow.

Overprocessing Associate the "Overprocessing" category with phases that may involve multiple changes to an item design before the work on the item starts.
Rework Associate the "Rework" category with phases during which the team effort was invested in unnecessary tasks. There may be different reasons for rework, such as wrong design or requirements misunderstanding.
Partially done work Associate the "Partially done" work category with phases that were repeated, for example due to incomplete or poor work.
  • If your waste definition diverges, create new waste categories. You can deactivate or deprecate any of the predefined or new waste categories by clicking an ellipsis on the right of the category row.
  • You can neither deactivate nor deprecate the default waste category of "None".

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Enable waste tracking

Waste tracking is based on a work item's phases or certain conditions that are associated with waste. Depending on an item's phase or condition, the business rule associates the item with a specific category from the Waste category list. ALM Octane then decides whether to track waste based on the waste category.

To enable waste tracking:

Steps Details
Define waste categories

Use any of the predefined categories from the Waste category list, or create new categories. For details, see Set up lists.

The categories are further specified in business rules, and help identify where the item time is wasted.

Default category: "None".

A feature is associated with the "None" category when:

  • The business rule defines that a work item has not entered the necessary phase, or has not met a certain condition, to trigger waste tracking.

  • A work item's phase is not associated with any of the waste categories specified in the business rule.

Design business rules

Business rules help monitor a work item's transition between phases associated with waste, and trigger or stop waste tracking, as defined in the business rule actions.

When designing business rules, consider the following:

  • Design separate business rules to trigger and stop waste calculation.
  • A business rule's condition should specify the phase or condition that must or must not trigger waste tracking.
  • A business rule's action should associate a work item with the category from the Waste category list, and trigger or stop waste tracking when an item meets the condition.

For details, see Design business rules.

Note: If a work item's phase or a certain condition is not specified in the business rule, the item is associated with the default "None" category.

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See also: